Payroll software in Rwanda
Payroll software in Rwanda
PayrollMaster Africa is payroll software for Rwandan employers. It calculates PAYE on every payslip using RRA’s graduated bands, produces the monthly declaration for the Rwanda Revenue Authority and the bank payment file in Rwandan francs. This page also sets out the RSSB pension, maternity, occupational hazard and community health insurance contributions every employer owes.
Compliance
What must a Rwandan employer deduct from every payslip?
5 statutory items, collected by 2 different bodies. PayrollMaster calculates PAYE on the payslip; the rest are listed so you can account for them alongside it.
Rwandan employers pay monthly. The RSSB pension contribution is in the middle of a phased increase — it doubled in 2025 and steps up again in January 2027 — so a payroll process that hardcodes the rate will be wrong within a year.
| Deduction | Authority | Paid by | Rate |
|---|---|---|---|
| PAYE Pay As You Earn | Rwanda Revenue Authority (RRA) | Employee | 0% up to RWF 60,000/month, then 10%, 20% and 30% Source · in force from 2023-11-01 |
| RSSB Pension Compulsory pension scheme contribution | Rwanda Social Security Board (RSSB) | Employer + employee | 6% employee + 6% employer (12% total) for 2025–2026, stepping up to 7% + 7% on 1 January 2027 Source · in force from 2025-01-01 Commonly misreported. Content still showing the old 3% + 3% rate is stale. The phased schedule keeps rising annually through 2030, so any hardcoded figure here has a short shelf life — which is rather the point. |
| Maternity Maternity leave benefit contribution | Rwanda Social Security Board (RSSB) | Employer + employee | 0.3% employee + 0.3% employer of gross salary Source |
| Occupational Hazards Occupational hazards insurance contribution | Rwanda Social Security Board (RSSB) | Employer | 2% of gross salary, employer-paid Source |
| CBHI Community Based Health Insurance | Rwanda Social Security Board (RSSB) | Employee | 0.5% of net salary, employee-paid Source · in force from 2020-01-13 |
Rates last reviewed 2026-07-14 against Rwanda Revenue Authority and other official sources. Where a figure is widely misreported elsewhere, we say so above rather than leave you to find the contradiction yourself. Statutory rates change with every finance act — confirm current figures with a local practitioner before relying on them. PayrollMaster applies the current rates centrally, so your payroll run does not depend on this table being fresh.
What we solve
What PayrollMaster does for Rwandan payroll teams
Compliance is table stakes. What makes Rwandan teams switch is everything around it — the casual workers, the staff loans, the leave, and the questions that land on HR every payday.
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Multi-country payroll
One account, one process, and each market’s statutory rules kept current for you.
For Rwanda, that means PAYE applied on every payslip, with the returns ready to file with the RRA.
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Casual & gig workforce
Casuals paid correctly and compliantly, on the same run as everyone else.
Rwandan casual workers are checked against local minimum-wage floors, with sub-monthly PAYE and any withholding tax handled automatically.
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Payroll for accounting firms
Every client’s payroll in one place, switchable in a click, visible at a glance.
Manage Rwanda clients alongside the rest of your book, each on Rwanda’s own statutory rules.
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Statutory compliance
When the law changes, you do nothing — your next run is already right.
In Rwanda, PayrollMaster tracks PAYE, RSSB Pension, Maternity, Occupational Hazards, CBHI and the RRA filing calendar for you.
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Staff loans & advances
Loans issued, deducted and tracked to zero without a side spreadsheet.
Deductions run on the Rwanda payroll cycle and show on each employee’s Rwanda payslip.
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Employee self-service
The payroll questions stop reaching your inbox.
Rwandan employees see their statutory deductions itemised, on the phone they already own.
What we have
Everything in the Rwanda payroll platform
Fifteen areas, one system, for Rwanda. Not a feature list bolted on — the platform a payroll team actually runs on.
Payroll
Run a pay cycle end to end, at any size.
Payroll engine
A full pay run, calculated in one click.
Pay components
Any earning, deduction or contribution, your way.
Payslips
Payslips your way, delivered for you.
Approvals
One inbox for every sign-off.
Compliance
Statutory rules, returns and reports that hold up to an audit.
Statutory compliance
Statutory rules that update themselves.
In Rwanda, PayrollMaster applies PAYE and produces the returns the RRA expects.
Reports & analytics
The numbers your accountant asks for.
People
The whole employee record, leave and self-service.
Employee management
The whole employee record, in one place.
Leave & holidays
Leave balances that count themselves.
Employee self-service
The questions stop reaching your inbox.
Flexible workforce
Casual and gig payroll, loans and advances.
Casual & gig payroll
Casual and gig workers on the same platform.
Rwandan casual workers are paid against local minimum-wage floors, with sub-monthly PAYE handled correctly.
Loans & advances
Staff loans that reconcile themselves.
Platform
Integrations, agencies, security and the things that scale.
Accounting integrations
Payroll lands in the system you already run.
Multi-company & agencies
Run payroll for every client from one account.
Security & access
The most sensitive data you hold, treated that way.
Platform
Localised, branded and built to grow into.
Pricing in Rwanda
What does payroll software cost in Rwanda?
PayrollMaster costs KES 100 per employee per month on Starter and KES 150 on Professional, quoted and charged in Kenyan shillings — payroll itself runs in Rwandan francs (RWF). There is no setup fee, and statutory filing with Rwanda Revenue Authority is included rather than charged per submission.
See all plansIs PayrollMaster compliant with the Rwanda Revenue Authority?
PayrollMaster calculates PAYE using RRA’s current graduated bands and produces the monthly declaration. The RSSB contributions — pension, maternity, occupational hazards and community health insurance — are not yet built into the Rwanda rules, so employers set them up as percentage pay components on the payroll.
Has Rwanda’s pension contribution changed?
Yes, substantially. The RSSB pension contribution doubled in January 2025 and rises again in January 2027 under a phased schedule that runs to 2030. Check the step that applies to each pay month: 6% + 6% for 2025–2026, then 7% + 7% from 1 January 2027.
How much does payroll software cost in Rwanda?
PayrollMaster charges KES 100 per employee per month on Starter and KES 150 on Professional, quoted and charged in Kenyan shillings, while the payroll itself runs in Rwandan francs. Statutory filing is included rather than charged per submission, there is no setup fee, and Enterprise is priced on request.
Can PayrollMaster pay Rwandan employees in francs?
It prepares the payment; your bank or mobile-money provider moves the money. PayrollMaster calculates net pay in Rwandan francs and records each employee’s payment method — bank, mobile money, cash or cheque, with multiple accounts and salary splits — then produces the bank payment file and tracks the status of every payment on the run. Payslips are generated and emailed in bulk, and no run is final without an authorised approval.
Rwanda
Where next for payroll in Rwanda?
Run Rwandan payroll without the spreadsheet
Start free and run one real Rwanda month — the deductions, the payslips, and the filing that comes out of it. Compare it against whatever you use today before you switch anything.